Assign your users with Tasks with attached forms and set timescale for when these forms are due.
Our latest feature allows users to be assign tasks with forms attached and these tasks can be set to take place during certain days and times via our website, as well as our website, take a look at support doc on Task on our App to see how this is achieved. All these new tasks will be displayed in the Calendar view or our new Task view.
In this article we’ll be explaining:
- how to make a new task
- editing a task
Creating a new Task
To add a new task, you need to click on ‘Tasks’ in the left-hand side menu
On this page, click the Plus button in the top right hand side to add a new task which will open up the Tasks menu
Or Alternative click on any space on a day will open the Tasks menu.
You now have loads of different options to choose from to set up your task.
Task Title – The name of your Task
Date and time from and to – The date and time the task will take place. Using the ‘All Day’ slider will set the task to show all day on your chosen day.
Repeat – This will repeat your task and can be set by Minutes, Hours, Days, Weeks, Months and Years.
Location – Where the task will be taking place
Description – A description of the Task
Priority – Can be set to High, Medium or Low priority. This will determine where the task will set in the task view with High being at the top.
Max Accepts – The maximum number of acceptations to the task
Allow Users to Delegate - Can be set up so users can delegate the task.
Notify on Accept – Can be set up to notify you when a task is accepted.
Notify User of Task – Can be set up to notify the user of a task you have assigned them.
Attach Document – A document can be attached to the task i.e. guidelines on how to fill in the form.
Attach Forms – You can attach a form from your account for the assigned users to fill in.
Assign to – Select from your user to assign the task to. There is no limit of how many you can assign to a task.
Tasks Theme – The icon assigned to the task can be customized so it can be defined what type of task it is. i.e. An icon of ‘check-square’ for a checklist.
More Actions – This dropdown menu will allow you to move, copy or delete your task. (Only visible in an existing task)
Once you have filled in all the information need for your task, you can save it by clicking ‘Save’ next to the event title.
Changing a Task
To edit an existing task, find the task and click on it. Your task will pop out to show more information
In this pop out, you can edit, move, copy or delete the task.
To edit, click on the pencil icon. This will allow you to change all the information entered into the task. ‘More Actions’ is available to move, copy and delete the selected task.
To move, click on the arrow icon. This will allow you to change what calendar it appears on and also, what folder and form appears on the task.
To copy, click on the copy icon. This will allow you to copy your task to another user’s calendar as well as what folder or form to copy it with.
To delete, click on the delete icon. This will allow you delete your selected task. Please note, if you have repeated the same task, you need to individually delete each one.
Check our this short video explaining Tasks